MonTueWed
09:00
Discovery call · 30 min
Day 1
Book a discovery call
Bring one recurring job that blocks growth. We tell you where to start, and whether we're the right fit.
For service businesses of 1 to 30 people
Clear the bottlenecks.
Grow without hiring.
We remove the operational drag with workflow automations so your team can serve more clients and protect margins in about 30 to 60 days.
ZERO ARC AI is an AI workflow automation partner for service businesses of 1 to 30 people in Australia, the UK, Ireland and the US.
controlroom.northbeam.co/today
NNorthbeamControl Room
SM
Needs you · 2 of 7
Quote over €50k to approve
€118,400ex VAT · customer decision by 30 Oct
What's happened
180 kWp roof-mounted solar plus a 100 kWh battery across two sheds at Harbour Dairy. Quotes over €50,000 need your sign-off before Dan sends them.
System180 kWp + 100 kWh
Margin24% target 22%
Install windowNov, week 2
Mon 12 Oct · 17:05Dan marked the quote ready for approval
Wed 07 Oct · 10:30Site survey done by Dan
Approve and sendSend back to DanNext
9:41
Needs you2 of 7
DC
Dan CarterQuote · 1 day ago
NewQuote over €50k to approve
Harbour Dairy
€118,400
Q-0431.pdf3 pages · from simPRO
Approve
Request changes
Up nextDiscount asked · Hillside Farm
N
Monday reportWeek 42 · emailed 07:00
Jobs on track10 of 12
Cash in this week€38,200
Decisions waiting7
Example: names and figures are made up
Service businesses we work with
Bring us the job that's holding everything up.
The quote pile, the follow-up that slips, the handover only one person can finish. On a 30 minute call we'll tell you whether AI workflow automation fits your business, and where to start.
Part 1 · Today
Your business is ready to grow.
Your systems aren't.
Quotes in one inbox, approvals in texts, invoices in another app, and hours of admin joining it all up. That's not a people problem. It's tools added one job at a time, and it's what holds the next stage back.
Part 2 · With Zero Arc
The same job.
One Control Room.
Quote, booking, checklist, purchase order and invoice, in one place, with you signing off where it matters.
HD
Harbour DairyRe: 180 kW roof install · 08:12
Can you send the updated quote today? We need to sign off before Friday.
Quote_v3_FINAL.pdf412 KB
7,2517,2637,288
3 new enquiries waiting for a reply
Quote Q-0431
Total ex VAT€112,900
Quote Q-0431
Total ex VAT€118,400
DCWhich price did we agree?
Yes go ahead. When can you start?
Will confirm a date tomorrow
Nine days later
Where are things up to?
Hello?
Message
Mon 10Tue 11Wed 12Thu 13Fri 14
Crew A booked twice on Wed 12
Site survey
Structural report
Grid connection (submitted?)
Customer deposit received
Materials ordered (see PO-0418)
Safety plan signed
Site photos uploaded
7 of 12 completeLast edited 3 weeks ago
JobCustomerQuotedStatusOwner
0427Seaview Garden Ctr€41,200InstalledDC
0428Hillside Farm€64,200
0429Grant Motors€88,000Scheduled?JM
0430Keystone Precision
0431Harbour Dairy€112,900v2 or v3?
0432Coastal Provisions€23,600
0433Northgate Logistics€156,000
Sheet1Old trackerCopy of Sheet1
Process doc v4
(latest?)
(latest?)
Photos (old)
PO-0418 · 6 batteriesAwaiting approval · not matched to a project
PendingINV-2291 · Seaview Garden Ctr€14,860 · 26 days overdue · no reminder sent
OverdueHarbour Dairy · Q-0431Job finished · invoice not raised
DraftJMWho has the latest version?Team chat · 6:52 pm
RTQuick questionTo you · 9:47 pm
Example job: names and figures are made up
TodayThursday 13 November · week 46
Demo data · names and figures made upTodayWeekMonthNeeds you 1Oldest first
KP
Variation: +40 kWh battery · Keystone Precision+€9,850 · raised by Dan Carter · margin 23%
ApproveSend back0 enquiries waiting6 customer updates sent today0 messages after 6 pm
Harbour Dairy · Q-0431On track · install today
Quote v3 approved by you · €118,400One version. Sent to the customer the same morning.
Install booked · Thu 13, Crew ANo clashes. Customer told the date automatically.
Pre-construction checklist · 12 of 12Photos, survey and grid application linked to the job.
PO-0418 matched to Q-0431 · approvedBatteries ordered against the right job.
Invoice INV-2304 ready to send on completionReminder sequence set. Nothing for you to chase.
Process: Commercial install v7 · 14 steps · owners set · this job is on step 11
MoneyLedger synced 06:00
€0Overdue
€22,340Finished, invoicing
€86,420Cash in bank
Documents · Harbour DairyOne version of each. Nothing in a personal drive.
Quote_v3.pdfSigned by customer · 12 OctSigned
Site survey reportWritten from Dan's site notes · 7 OctFiled
Pre-construction checklist12 of 12 · grid application attachedComplete
Compliance certificateSerials pulled from PO-0418Ready
Handover packDrafting from today's photos · 11 of 14 pagesDrafting
Customer welcome packSent with the install date · openedSent
Running by itself8 jobs · 23 actions today
Sent Harbour Dairy their crew arrival time
Chased INV-2291, Seaview Garden Ctr
Filed Grant Motors handover pack, 14 pages
How it works
Get more capacity to grow
in 3 simple steps
We don't sell a pile of tools. We remove one bottleneck at a time, with a clear method your team can run without us.
01
02
03
First results in about 30 days
Your first bottleneck, cleared
Every business is different, so we start with the job costing you the most time. We build your first AI workflow around the tools you already use, train your team, and you keep the final say on every approval.
AK
JM
RT
Same team8 clients10 clients12 clients
Capacity used · no new hire
Example
Ongoing partnership
Same team. More clients.
Once your first workflow is running, we stay on as your fractional operations partner, clearing the next bottleneck and the one after that. Your people spend their time on delivery and sales, not chasing paperwork.
What changes
More room to grow.
Less operational drag.
AI workflow automation that streamlines the five places a service business loses the most time.
Drafted by AINeeds your sign-offSent · €118,400
Approve and send
one tap, from your phoneDraftApproveSent
Example job: names and figures are made up
Quotes go out fast, with you still signing off
Quote requests turn into drafts your team checks and sends. Anything that needs your judgement waits for your approval, not your evening.
Keep customers informed without the constant calls
Enquiry replies, follow-ups and job updates go out on time, so customers know what happens next and your team stops answering "Any update?"
Paperwork that writes and files itself
Documentation automation drafts job sheets, reports and handover notes from the job details and files them where they belong. Your process documentation lives in one place, so anyone on the team can pick it up and do it your way.
Know what's owed, what's paid and what's stuck
Invoices go out when the work is done, and follow-ups go out on their own. One view shows where the money is.
Take time off without the questions following you
Clear workflows show what to do next, who owns each task and when to ask for approval, so work keeps moving while you're away.
The offer
Make room for more clients in 30 days, without hiring.
We find the job costing your team the most time, fix the process, then automate it around the tools you already use. Your team is trained to run it and you keep every approval.
Your first 30 days
1
bottleneck cleared, start to finishDiscovery callOne bottleneck named.
Audit
First workflow built on your tools, team trained
Live by day 30Clear return, or your money back.
Hours back from the first workflow
Not a long project before anything changes.
Built on the tools you already use
So there's nothing to rip out or relearn.
You keep every approval
Nothing goes out without your sign off.
You own the system
It's built on your accounts and tools, so it stays with you.
From the work
Service owners who cleared the
repeat work and kept growing.
Your numbers
What could your team do
with those hours back?
Enter your own numbers to see how much time and money goes on repeatable admin each year.
people
hrs
%
/hr
Each year, on repeatable admin
1,248hours a year across your team
€56,160of paid time spent on work that could run by itself
32.8working weeks you could get back
69%of a full-time year, without another hire
Your estimate from the numbers you entered, not a promise. Hours a year = hours × people × 52 × the share you set. Money uses your hourly cost. One working week is 38 hours and one full-time year is 1,820 hours.
The decision isn't today.It's in 30 days.
We clear your first bottleneck, train your team and show you what it's freed up. Then you decide if it was worth it.
Risk free
If you don't like what we deliver in 30 days, or you can't see a clear return on it, you get your money back.
See the termsWhat's in place by day 30
Your first bottleneck mapped, fixed and automated
Your team trained, with the documentation to run it
You keep the approvals and you own the system
Honest fit check: if we can't see a clear return on the call, we'll tell you
Best fit for service businesses of 1 to 30 people who can give us access to the real process.
Questions about AI workflow automation
Is ZERO ARC AI an AI automation agency?
We're an AI workflow automation partner for service businesses of 1 to 30 people, which works differently from a typical agency. We don't hand over a pile of tools. We clear one bottleneck at a time, train your team to run it, and stay on as your fractional operations partner for the next one.
Who is it for?
Service businesses of 1 to 30 people who want to grow without hiring more admin staff, and who can give us access to the real process.
What happens on the discovery call?
Thirty minutes. Bring one recurring bottleneck. We tell you if it fits.
How long does it take?
The first workflow is live in about 30 days, and capacity gains build over about 30 to 60 days.
Where do you work?
Australia, the UK, Ireland and the US.
Run the business, not the paperwork.
Book a 30 minute call and we'll show you where to start.